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Executive Assistant

19 days ago | Closing on Nov 18
Jönköping International Business School
Executive Assistant
Jönköping International Business School
Jönköping International Business School (JIBS) is one of four specialized schools that are part of Jönköping University.
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JOB DETAILS
Published: 19 days ago
Application deadline: Nov 18
Location: Jönköping, Sweden
Please mention that you found this job on Academic Positions when applying.
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Executive Assistant

Jönköping International Business School (JIBS) is one of four schools within Jönköping University. We offer an international and team-oriented workplace with competitive education programmes, across Bachelor, Master and Doctoral levels, as well as a thriving research environment and many opportunities for personal development. Our mission is to advance the theory and practice of business, with specific focus on entrepreneurship, ownership and renewal. Our guiding principles are: international at heart, entrepreneurial in mind and responsible in action. JIBS is double-accredited, by EQUIS and AACSB.

OUR OFFER TO YOU

We offer you a stimulating workplace where you work closely with the leadership team at JIBS. You will be supporting development work such as strategy, action plans and budget. You will also have the opportunity to collaborate with other people within Jönköping University, for example the other Executive Assistants.

YOUR PROFILE

We are looking for a structured colleague who enjoys working independently and taking initiative. You have the ability to coordinate multiple activities simultaneously and have a customer-oriented attitude. You have a professional approach, high integrity and good judgement which is combined with your strong interpersonal and communication skills.

WORKING TASKS

  • Keeping the Dean’s calendar, e-mails and travel plans
  • Coordinate and organise meetings for the leadership team incl. retreats
  • Secretary for Leadership Team, JIBS board, Strategy Group, Strategy Board etc
  • General contact person/organiser for projects involving the Dean
  • Organise and plan staff meetings, staff days and similar activities
  • Preparing send-outs, presentation materials etc for the Dean
  • Support internal communication to employees (staff meetings, intranet etc)

REQUIREMENTS

You need to have a relevant academic degree or equivalent relevant knowledge as well as a couple of years of experience of administrative work. Good communication skills as well as fluency in written and spoken English and Swedish is a prerequisite. You are proficient in Microsoft Office.

MERITORIOUS

  • Experience from similar position
  • Experience from position with individual responsibility, leading or coordinating projects
  • Ability to see different perspectives and see how details are connected to the big picture
  • Comfortable in representing JIBS externally
  • Comfortable in making verbal presentations, for example at staff meetings

INFORMATION

This position is a temporary replacement with end date December 31, 2019, with possibility of extension. Starting date is as soon as possible.

APPLICATION DETAILS

Your application should include a personal cover letter, cv and attested credentials.
Deadline for applying is November 18, 2018. Applications will be considered on a rolling basis, which means that applicants may be admitted before the application deadline.

We kindly decline all sales and marketing contacts.

Jönköping University is a modern institution, characterized by internationalization and an entrepreneurial spirit. We attract highly qualified, inventive and enterprising people from all around the world. We develop new knowledge and share our expertise through solid collaborations with industry and business, the public sector and other higher education institutions. We offer an equal and inclusive workplace and we welcome applicants with diverse backgrounds. For more information, visit www.ju.se

Type of employment Temporary position longer than 6 months

Contract type Full time

First day of employment As soon as possible

Salary Monthly

Number of positions 1

Working hours 100

City Jönköping

County Jönköpings län

Country Sweden

Reference number 2018/3818-221

Contact

  • Jerker Moodysson, +46 36-10 1000

Union representative

  • Olof Brunninge, Saco-S, +46 36-10 1000
  • Barbara Eklöf, ST, +46 36-10 1000

Published 24.Oct.2018

Last application date 18.Nov.2018 11:59 PM CET

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